From simple office memos to customer contracts, paper has countless uses in a work environment. However, paper files accumulate over time. A number of companies cannot afford to go fully paperless even today when almost all files are shared, stored as well as retrieved from cloud storage. Kitchener file archiving needs space, personnel and time. It also presents many risks when performed in-house. To secure your physical database, it is advisable to hire an archiving company.
You should consider a few things before trusting your business files to an independent archiving contractor. Ensure that they have secure facilities and services, and reliable employees. Look for a shop that offers many services related to document storage and one with a history of effective partnerships with clients. The company should also be able to address all your current and future paper storage needs.
The company you choose should also be able to offer shredding services in case you have files and other paper documents that might reach a lawful retention term. Many identity theft cases happen because criminals have access to information from thrown away documents. The Kitchener file archiving company you choose should provide secure shredding and give you a document of destruction as soon as they are through with the process.
You should also ask if a potential company offers document imaging services in case you would like to digitize your files and do away with bulky paper documents. Once the company scans your documents and saves them digitally, they can shred the paper file. Once your documents have been saved digitally, you can have the company store them for you, save them in a format that you can keep, or upload them to a server. Regardless of your choice, the company should be able to keep all your documents retrievable, confidential and uncompromised.
Ask about the company’s document archiving service in case you need to keep physical files. Find out how fast they can retrieve the files, deliver them to you, and get them back to the archive. Before choosing a company, check their facilities to ensure they are safe from burglary and the elements. The containers used for paper storage in Kitchener should be stable and secure. In case you want your workers to scan paper documents regularly and upload them to a certain remote database, hire a company that rents out a modern scanning machine with a foolproof and direct link.
Companies in the legal, medical, architecture, accounting, education and construction industries can greatly benefit from the services of a Kitchener file archiving company. These industries store a lot of files and other physical documents.
If you are in the market for a file archiving company, choose one with the highest protection level from damage and theft. Ensure that the company you select provides advanced technology and a full set of services to meet your file processing and archiving needs. You can get a reliable file archiving company online. Conduct extensive online research and compare different companies to get the most suitable one for your business.